Republic Men » Terms & Conditions

MODEL BOOKING TERMS

TERMS AND CONDITIONS FOR BOOKING TALENT

Issued by Republic B.V., Chamber of Commerce number 34317320

REPUBLIC STUDIO KORTE LEIDSE
Korte Leidsedwarsstraat 12–16, Unit 405
1017 RC Amsterdam
The Netherlands
(the “Agency”)

1. Agreement

Unless and until the booking confirmation form, containing the specific details of the booking, is signed by the client and returned to the Agency, all negotiations relating to the booking of the talent are strictly subject to contract.

The signed booking confirmation form together with these terms and conditions, the data processing agreement contained in Schedule 1 (“Data Processing Agreement”) and the Agency’s privacy policy (“Privacy Policy”) shall form the entire agreement between the client and the Agency relating to each booking (together, the “Agreement”).

The failure to sign and/or return the booking confirmation form whilst proceeding with the booking shall be deemed acceptance by the client of the Agreement.

Any amendment or variation made by the client shall not be valid or binding unless agreed in advance and confirmed in writing by an authorised representative of the Agency.

In the event of any inconsistency or contradiction between these terms and conditions and the booking confirmation form, the Privacy Policy or the Data Processing Agreement, these terms and conditions shall prevail, subject to clause 23.

2. Booking Fees

2.1 Permitted Use

Booking fees provide the client with an entitlement and right to use one image, via one published medium (unless otherwise agreed in the booking confirmation form), from the date of the booking, in The Netherlands only, for the duration and purposes specified in the booking confirmation form (“Permitted Use”).

All rights granted under this clause are strictly subject to payment in full prior to first use of the image.

2.2 Working Hours and Overtime

Fees are charged by the day or by the hour. A “day” is an 8-hour period (excluding one hour for lunch) between 09:00 and 18:00.

Overtime is charged before 09:00 and after 18:00 at one and a half (1.5) times the hourly rate.
Saturdays are charged at 1.5 times the hourly rate.
Sundays and public holidays are charged at double the hourly rate.

Any booking exceeding five (5) hours shall be charged at the applicable day rate.

2.3 Travel

Any time spent by the talent travelling to or from a client’s venue outside Amsterdam shall be charged at half the hourly rate.

2.4 Fittings

Any time spent by the talent on fittings shall be charged at half the applicable hourly rate.

2.5 Additional Expenses

All expenses incurred by the Agency on the client’s behalf shall be charged to the client.

2.6 Location Bookings

2.6.1

When a location booking is made, the client must provide safe and appropriate transport for the talent to and from the location unless otherwise agreed. Where the client fails to do so, the Agency shall be entitled to recharge the cost of transport.

If the talent is prevented from returning to Amsterdam, half the daily fee shall be charged for each day the talent is unable to return.

2.6.2

The client shall conduct an appropriate health and safety assessment of the location and ensure full compliance with applicable law and industry best practice.

3. Additional Fees

3.1 Additional Usage

Additional fees are payable for any use of the talent’s image beyond the Permitted Use, including but not limited to packaging, point of sale, posters, online use, digital media, social media platforms, paid media, or derivative works.

Unless otherwise agreed, additional usage fees apply to one image only. No additional usage fee shall be less than the talent’s advertised day rate unless otherwise determined by the Agency.

3.2 Territory

Additional fees are payable for usage outside The Netherlands, subject to the Agency’s prior written consent.

3.3 Other Services

Additional fees apply for other services supplied by the talent, including PR appearances, influencer posting, or behind-the-scenes footage. Such services require prior written agreement.

3.4

All modifications, renewals and extensions are at the sole discretion of the Agency.

4. Agency Fees

All bookings and talent disbursements shall be invoiced by the Agency.

4.2 VAT

All sums payable are exclusive of VAT and applicable taxes.

5. Invoicing and Payment

5.1

Payment is due within thirty (30) days of the invoice date. No usage is permitted until payment is received in full.

5.2

Late payments accrue interest at 5% per annum, compounded daily.

5.3

Where bookings are made on behalf of a third party, the client acts as agent and remains jointly and severally liable.

5.4

All third-party fees received shall be held on trust for the Agency.

6. Exclusivity

Talent is supplied on a non-exclusive basis unless expressly agreed and paid for. Clients are responsible for checking conflicts.

7. Provisional Bookings

Provisional bookings are cancelled if not confirmed within 24 hours.

8. Cancellations

8.1 Client Cancellation

Within 24 hours: full fee payable
24–48 hours: half fee payable
Multi-day bookings: notice equal to booking duration required

8.2 Agency Cancellation

The Agency may cancel without liability. Clients must obtain appropriate insurance.

8.3

Talent is self-employed and may appoint a substitute.

9. Weather Cancellations

First cancellation: half fee
Second and subsequent cancellations: full fee

10. Meals

Clients must provide suitable meals and beverages.

11. Talent Care and Safety

11.1

Nude, semi-nude, lingerie or bathing suit photography requires prior written approval. Images must not be derogatory, pornographic, misleading, or altered.

11.2

Behind-the-scenes filming is permitted only by prior agreement.

11.3

The client shall ensure the talent’s safety, privacy, professionalism, rest periods, and suitable facilities.

11.4 Digital, AI & Retouching

Any digital manipulation beyond standard retouching, any AI-generated use, synthetic replication, avatar creation, deepfake technology, or automated reproduction of the talent’s likeness must be disclosed in advance and requires separate written approval and agreement.
Unauthorised use constitutes a material breach.

12. Warranties

The client warrants that it has full authority to enter into the Agreement, that all necessary permits and consents have been obtained, that all applicable laws will be complied with, and that the talent will be treated in accordance with these terms and good industry practice.

13. Indemnity

The client shall indemnify and hold harmless the Agency and the talent against all claims, costs, losses, damages and expenses arising from any breach of the Agreement, misuse of images, unauthorised usage, or violation of applicable law.

14. Fashion Shows

Catwalk bookings permit use for reporting purposes only. Any other use, including look books, e-commerce, broadcasting or live streaming, must be agreed in advance.

15. Music Videos and Promotional Films

All fees and buyouts are negotiated on a case-by-case basis. The Agency may invoice the ultimate client where applicable.

16. Test and Experimental Photography

No commercial use is permitted without prior written agreement.

17. Intellectual Property Rights

All rights not expressly granted are reserved. The Agency and talent may use images for self-promotion.

18. Liability and Insurance

Agency liability is limited to fees paid. Clients must maintain appropriate insurance, including cancellation insurance.

19. Contract and Authority

All negotiations must be conducted exclusively through the Agency.

20. Complaints and Disclaimer

Complaints must be raised immediately. The Agency is not liable for the conduct of self-employed talent.

21. Force Majeure

No liability for events beyond reasonable control.

22. Data Protection (GDPR / AVG)

All parties shall comply with the EU General Data Protection Regulation (GDPR / AVG).
The Agency is the data controller; the client is the data processor.

23. Interpretation

Priority applies between these terms, the Privacy Policy, the Data Processing Agreement, and the booking confirmation.

24. General

Severability, confidentiality, entire agreement, non-waiver, third-party rights, and Dutch law and jurisdiction apply.